Account Period Lock
Give the possibility to lock the period based on timeframe (e.g. each month) and based on access right (e.g. accountant, adviser, etc.)
| : V13 |
STORY BEHIND THE FEATURES
ODOO BEHAVIOR
Odoo Standard proposes only one date to lock accounting entries, which is quite restrictive, especially at the end of the fiscal year.
CLUEDOO BEHAVIOR
Cluedoo gives the possibility to split your fiscal year in different periods and give independent lock dates for each period according to access rights (accountant, adviser and with some extra options, such as employee for timesheet and expense).
MODULE +
When the adviser and/or the accountant needs to review some entries for a specific period, such as December for closing, he/she only has to open the related period, thus eliminating the risk of modifying anything in other closed periods.
BUSINESS CASE
Consider that your fiscal year finishes on 31/12; you will certainly work on it up until April in order to prepare for the audit, but you will already have to close the current year (January, February, March) and for each of the next 9 months to be sure that the daily records are properly done.
CLUEDOO RECOMMENDATION
OUR FEATURES AS SOLUTIONS
Create Periods Lock
You can create a monthly period or a 3 month period. You also will have the list of all periods.
HOW TO USE THIS MODULE
1
ADVISER
-Create the period lock
-Select the start and end date
-Choose whether you want to create a per month period by clicking Create Monthly Periods, or you want to create a 3 month period, click Create 3 Months Periods,
-Afterwards, the period lock lines are created automatically.
-Lock Gap Days Advisor: 30.
2
ADVISER
3
NON ADVISER
Today: 28 Jan 2021
Invoice date: 31 Dec 2021
End of Period: 31 Dec 2021
Non-Advisor Lock Gap Day: 25 Jan 2021
Note: This is the same behavior as on Adviser Lock Gap Day(s)
4
MATCHING LOCK DATE
Lock Unreconcile Journal Items based on the matching date.
Ex:
Today: 28 Jan 2023
Matching date of journal items: 15/01/2022 -> period: 01/2022
Matching lock date of period 01/2022: 31/12/2022
-> Cant unreconcile because today's date >Matching lock date
Note: Matching lock date only affects unreconcile action.
Reconcile action is not subject to matching lock date